Note: * * If your company is both a sponsor and has an exhibition booth package, you will only receive the highest benefit of the two for certain items. For example, if your company has the “Advanced” Exhibition Booth package and is a “Platinum” sponsor, you will receive a 2-pages advertisement in colour. The maximum number of pages for advertising we can provide to any one company regardless of the number of Optimum booth packages or sponsorship level is 2 full pages.
Exhibition Booth Samples
Click to enlarge
Number of Panels : For booths which are located in between other booths, exhibitors will automatically be provided with a 7 panel booth. For end booths or stand alone booths, exhibitors have a choice between 5 panels or 7 panels although 5 panels are recommended.
Basic Booth Package : standard white panels, one table, four chairs, one power socket, and one trash bin are provided. No logo will be provided on the headboard or table front.
Advanced Booth Package : standard white panels, one table, four chairs, one power socket, and one trash bin are provided. Our graphics department will assist you with artwork development for your booth, however you will be required to have the artwork printed on own arrangements, delivered to the exhibition area and put on the exhibition booth by yourself.
Optimum Booth Package : standard white panels, one table, four chairs, one power socket, and one trash bin are provided. Our graphics department can assist you with artwork development for your booth, or you can simply send your own artwork to us. We look after all the printing and installation of your booth artwork.
Deadlines
Booth reservations – Friday, 16 th January 2009. Note that all booth reservations will be received on a first come, first served basis.
Booth Artwork – Friday, 23 rd January 2009.
We cannot guarantee that we will have enough time to print your artwork after this date because all booth artwork is printed by batch process.
Payment – Friday, 16 th January 2009.
Unless you have alternative arrangements with WCA Family, we reserve the right to offer your booth to other exhibitors should you refuse to pay for your booth according to this payment deadline.
Cancellation of Exhibition Space Contract
A request for cancellation of an exhibition space contract must be made in writing to WCA Family of Logistic Networks, Ltd., Friday,
16 th January 2009. All exhibition booth payments include a non-refundable US$ 100.00 processing fee. Cancellation and
refund requests received after Friday, 16 thJanuary 2009 will not be considered unless and until such space has been resold.
Space not fully paid for by Friday, 16 th January 2009 is subject to cancellation or reassignment at the option of WCA
Family of Logistic Networks, Ltd., without obligation for refund of any monies previously paid by the exhibitor. Should any rented space
remain unoccupied on the opening day, or any time thereafter, WCA Family of Logistic Networks, Ltd. reserves the right to rent such space
to any other applicant, and no refund shall be made to the original renter.
Contract Conditions, Rules & Regulations for Exhibitors
1. Assignment of Exhibit Space will be on a first come first served basis.
2. Shipping (applicable to exhibitors bringing their own booths). Unless other
arrangements have been made with WCA Family, Exhibitors shall take care of the
shipping of their materials, ground handling, reception, unpacking and storing of the
goods as well as of the removal of the materials after the exhibition. The exhibitor is
responsible for the installation and dismantling of his own stand walls and other
decoration materials.
The cost of transporting your booth to the meeting venue is not the responsibility of the
conference organizers or the exhibition centre. Assistance in the design and manufacture
of a display booth is available for an additional fee.
Should you need any assistance with shipping please contact exhibition@wcafamily.com
3. Setup of Exhibits (applicable to exhibitors taking the Basic and Advanced booth
options, or bringing their own booths). The exhibition area will be open for exhibitors to
begin setting up at 10:00 hrs on Sunday, 15 th February 2009. Exhibitors must complete
setup by 17:00 hrs on the same day. The exhibition area will be opened for conference
attendees for the first time on Monday, 16 th February 2009 after the plenary session.
4. Removal of Exhibits (applicable to exhibitors taking the Basic and Advanced booth
options, or bringing their own booths) . Exhibits must not be disturbed, dismantled or
removed before 17:00 hrs on Wednesday, 18 th February 2009. However, all exhibits
must be removed by 19:00 hrs on the same day. For Exhibits not removed by that time,
management will remove exhibits and charge expenses to the exhibitor.
5. Insurance and liability :
Exhibitors assume the entire responsibility and liability for
losses, damages and claims arising out of injury to persons or damage to Exhibitors
displays, equipment or other property brought upon the premises of Bangkok Convention
Center at Central World and agrees to indemnify, save and hold harmless The 11 th
Annual
WCA Worldwide Conference 2009, WCA Family of Logistic Networks, Ltd., its
operator,and each of their respective parents, subsidiaries, affiliates, representatives,
owners,officers, directors, servants, agents and employees against all claims or
expenses for such losses, including any liability caused by the sole gross negligence of
The 11th Annual WCA Worldwide Conference 2009, WCA Family of Logistic Networks,Ltd.
WCA Family of Logistic Networks, Ltd. and the Exhibitor understand that neither The 11 th
Annual WCA Worldwide Conference 2009, WCA Family of Logistic Networks, Ltd., nor the
Bangkok Convention Center at Central World maintains insurance covering the Exhibitor's
property or lost revenue, and it is the sole responsibility of the Exhibitor to obtain such
insurance. The Exhibitor shall obtain and keep in force during the term of the installation
and use of the exhibit premises, policies of Comprehensive General Liability Insurance
and Contractual Liability Insurance, insuring
and specifically referring to the Contractual
liability set forth in this Contract, in an amount not less than US$ 1,000,000.00 Combined
Single Limit for personal injury and property damage.
The 11 th Annual WCA Worldwide Conference, WCA Family of Logistic Networks, Ltd.
Bangkok Convention Center at Central World, its owners, and its operator, shall be
included in such policies as additional named insured. A copy of the Insurance Certificate
must be submitted to WCA Family of Logistic Networks, Ltd. prior to opening day.
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